Incoming call4:42 PM
AV
Alejandro Villalba
Member · +34 671 757 401
Tee time bookingCaptured
WhatsAppConfirmed
On the tee sheetSynced
AI receptionist · For golf clubsAnswer every call at your club.
Answer every call at your club.
Miss none.
Golfpilot books tee times, manages the restaurant, and answers your members in 9+ languages. Without missing a single call — or adding a single shift.
No card · Live in 5 days · ROI from the first call you recover
Real Golf Club
Live call
Hi, you've reached Real Golf Club — this is Ana.
I'd like to book for tomorrow at two.
To play, or a table at the restaurant?
To play — there are four of us.
Booking detected
Date
Tomorrow, 2:00 PM
Players
4 people
Customer
A. Villalba
Status
Pending
Try it in 30 seconds
Talk to Ana right now, your next receptionist.
Tap the assistant in the corner, book a tee time or ask a question about the course. It's the same AI we'll give your club — no filters.
Live demoTalk to Ana
ROI Calculator
What every missed call really costs you.
Adjust your club's numbers and see it in euros — the gap between staying as you are and handling 100% of calls, including nights and weekends.
35
30%
65 €
35%
€22.75
65 € avg ticket × 35% conversion
is what every incoming call to your club is worth, on average.
Today · Unmanaged
−€85,995
per year in lost bookings
Missed calls per day10.5
Missed calls per year3,780
Calls answered70%
With GolfPilot · 100% managed
+€85,995
per year recovered
Missed calls per day0
Bookings recovered per month110
Calls answered100% · 24/7
53 h
phone hours freed per month
3 min of handling per call
+€7,166
recovered per month, on average
from €199 / month investment
×36
return on your GolfPilot investment
+€6,967 net per month
Indicative estimate, subject to volume and configuration. Annual calculation based on 30 days per month. Essential plan from €199/month.
Recover this revenue →2.4× more bookings with Golfpilot
The capacity of a front desk built to convert.
A
Ana
AI agent · Front desk
Automatic qualification
- Identifies the member by their number
- Checks open slots on the calendar
- Confirms date, time and party size
- Alerts the team in under 5 seconds
Languages available
Spanish · English · Catalan · French · German · Italian · Dutch · Portuguese · Swedish
Booking revenue
€42,380 +18%
May 2026
€42,380
April 2026
€35,840
What changes
Every call answered. Every booking captured.
Answers 24/7
Your concierge picks up every call — day or night, weekday or weekend. No voicemail, no missed opportunities.
Books tee times on its own
The agent writes tee times straight into your system. Your team doesn't lift a finger.
Answers FAQs instantly
Hours, dress code, directions, pricing — your concierge answers in seconds.
After-hours revenue
The pro shop closes; your concierge keeps booking. Recover the revenue that used to walk away every evening.
Lightens your team's load
Let the agent handle the phones so your team can focus on the on-course experience.
Never a missed call
No more voicemail and no more callbacks. Your concierge picks up every time, on the first ring.
SMS confirmations
The agent sends the booking confirmation straight to the golfer. No follow-up calls.
Works with your systems
It works with your current tee sheet and booking software. No migration required.
How it works
From the first call to the confirmed booking.
We integrate with your booking software. You give us the club's knowledge and we set up the rest. You're live in five days.
- 01Step
The member calls or writes.
A call to the club's number or a WhatsApp Business message. Golfpilot answers in under five seconds, in any language.
- 02Step
Ana understands and books.
Identifies the member, checks availability on your tee sheet, and records the booking with every detail. If something goes off-script, it escalates to your team.
- 03Step
It lands in your system.
The booking goes straight into your club software and your team sees it in the panel instantly. Zero manual steps.
Built for golf clubs
It's not a generic chatbot. It's built for our favourite sport.
We designed Golfpilot with real clubs: languages, vocabulary, the day-to-day edge cases, calendar and WhatsApp integrations. What a generic assistant can't give you.
Multi-course
One agent for several courses at the same club. Each with its own name, hours and personality.
Your brand's identity
Customizable voice, name and script. Native-quality language by default — because that's how your members speak.
Your course's data, not the internet's
Weather forecasts from your coordinates. Rules, handicap and dress code from your own knowledge base.
Real-time availability
Before offering a time, Golfpilot checks your tee sheet and books only what exists. It never invents slots, and your team sees everything in the panel.
WhatsApp Business built in
Same agent for calls and chat. Unified conversations, one thread per member.
Live in 5 days
You give us the knowledge, we handle the setup. No endless meetings or six-month projects.
Comparison
Same upside as hiring more receptionists at a very different cost.
Compared with leaving your calls as they are, or hiring an extra front-desk shift.
| Without Golfpilot | With GolfpilotRecommended | Extra front desk | |
|---|---|---|---|
| Calls answered | 70% | 100% | ≈95% (in hours) |
| Availability | Business hours only | 24 / 7 / 365 | Business hours only |
| Monthly cost | Missed calls | From €199 | €1,500–2,500 |
| Native languages | 1 | 9 native | 1–2 |
| Simultaneous capacity | 1–2 | Unlimited | 1 per person |
| No queues at peak times | |||
| Identifies the member | |||
| WhatsApp Business |
Pricing
No contracts, no lock-in, cancel whenever you want.
One month free · No card · Cancel anytime
Essential
For clubs with a single course.
199€/ month
- 1 course
- Calls and WhatsApp
- 200 minutes / month included
- Tee time and restaurant bookings
- Spanish · English · Catalan
- Email notification
- Email support
Most popular
Pro
For multi-course or high-volume clubs.
399€/ month
- Up to 5 courses
- Unlimited simultaneous calls and WhatsApp
- 500 minutes / month included
- Member identification and CRM
- Integrations with your calendar
- Personalized onboarding
- Priority support
Custom
For groups, federations or resorts.
Let's talk
- Unlimited courses
- Specific integrations
- Custom voice and script
- Service-level agreement
- Dedicated account manager
Setup: one-time €899 · Extra minutes from €0.22/min
Frequently asked questions
What managers ask us.
Didn't find what you were looking for? Write to us at hola@rubitec.co.
Does it sound robotic?
No. It's a native, natural neural voice with real intonation. Most members don't realize until you tell them.
What if it doesn't understand or goes off-script?
It hands the call to your team with a summary of the context. Cancellations, complex changes, complaints — all escalated. The AI only does what it does well.
Does it work for the restaurant too?
Yes. The same agent takes tee time and table bookings, and tells which is which from the conversation. The notification reaches the right person.
How does it connect to my calendar or booking system?
We have a ready-to-use panel of our own plus connectors for the most common systems. If you use something custom, we integrate it on the Custom plan.
How long until it's live?
5 business days from when you give us the club's info: name, languages, hours, minimum handicap, and the number you want to use. You review it and we flip the switch.
Is my data safe?
EU servers, data encrypted at rest and in transit, GDPR-compliant. We don't train models on your conversations — they're yours.
Can I cancel whenever I want?
Yes. No lock-in. Monthly billing and you cancel with an email — no awkward questions.
What if a call can't be handled well (accent, noise)?
If quality drops below a threshold, we hand it to your team automatically. The member is never left hanging.
Book your demo
Ready to stop missing a single call?
In 20 minutes we'll show you how Golfpilot would answer your club's calls. No commitment, on a quick Meet call.
20 minutes, on a Meet call. No commitment.